FILM ACADEMY EDINBURGH TERMS & CONDITIONS OF MEMBERSHIP
By enrolling your child at The Film Academy Edinburgh (FAE), you accept these terms and conditions (“Terms & Conditions”) and sign your agreement to them as an ongoing agreement between you and The Film Academy Edinburgh (“Agreement”).
The Agreement is made between the parent/guardian (“Parent”, “you” or “your”) of each enrolled student (“Student”) by a Parent and The Film Academy Edinburgh Ltd (“Film Academy”, “FAE”, “we”, “our”, “us”) and is valid at all times whilst the Student is enrolled and until such time as written notice is given in accordance with these Terms & Conditions.
Any one session free trial is strictly at the approval of the Academy Principal, subject to availability, restricted to a maximum of 1 weeks and does not guarantee a place at FAE. A free trial may not be claimed in retrospect and is not applicable to 5-day holiday period courses.
One membership fee of FAE entitles you to apply to send one child to FAE.
These Terms & Conditions apply to all our Courses, Holiday Workshops/Camps, Workshops and any additional products and/or services offered by FAE and/or its group of companies in the future for any Student (collectively “FAE Activities”).
For participation of a Student in a Film Academy Activity all Parents are required to consent to these Terms & Conditions by signature or by ticking the acceptance box for these Terms & Conditions when submitting an electronic application/payment form online. We may update these Terms & Conditions from time to time.
If you are an existing Parent/guardian of a student of FAE, please read these Terms & Conditions carefully. Unless you contact us within fourteen (14) calendar days of receipt of these new Terms & Conditions, they shall supersede and extinguish all previous agreements between us and shall govern the contractual relationship between us going forwards. Your continued enrollment of a Student in FAE Activities shall be deemed as acceptance of these Terms & Conditions and willingness to be bound by the same.
THE VIRTUAL FILM ACADEMY
Every effort has been made to ensure security and safety. Participation is at the sole discretion of the parent, and by participating you are agreeing to these Terms & Conditions.
The Virtual Film Academy is for currently enrolled students only and no other third party is allowed to participate, with the exception of parents or appointed guardian.
THE USE OF ZOOM
The live segment of the Virtual Film Academy takes place on the Zoom online platform.
Signing up to Zoom is for 16+, and so students younger than this will have to participate with their parents Zoom account.
Only parents will receive the meeting link and it will be password protected. This will change each week.
Once everyone has entered the Zoom chat room, the room will be locked to prevent any third party from entering.
Unless asked and given permission, no student is allowed to screen share.
All participants must be appropriately clothed and in an environment that is safe. Parents are advised that it is best policy to have another adult present while their child is in the live session.
Where possible, we advise that live sessions on Zoom are not conducted in their bedrooms.
The meeting is controlled by the host, a staff member of The Film Academy, and as such will have control over all participants mics and video.
All students must be courteous at all times, and not overwhelm the meeting, listen to the instructions given, and abide by all rules.
Students can be ejected from any live meeting should their behaviour be inappropriate. This could result in not being able to participate further.
The live Zoom sessions will be recorded by the host and may be used in part for publicity purposes, which is covered by the release form signed at enrolment. However, you can opt out of this at any time by emailing the academy at email@example.com. Students are not permitted to record the live sessions.
You can view Zooms privacy and legal policies here: https://zoom.us/privacy-and-legal
Films are transferred using WeTransfer. Please familiarise yourself with their legal terms: https://wetransfer.com/legal/terms
To enroll a new Student on an FAE Activity, the Parent must agree to these Terms & Conditions, submit payment online and provide the requested details which are sent out following receipt of payment.
For the weekly Academy new students are welcome to attend on the first Friday following the first membership payment on the 15th of each month. This minimises disruption to the ongoing classes and projects.
For example; if you sign up on the 16th of any month, the first payment is not taken until the 15th of the following month, and your child starts the academy on the following first Friday.
MEMBERSHIP & PAYMENTS
The minimum period of membership is 2 months. 1 months notice in writing to the Principal is required for any student wishing to leave the Academy. If you cancel your membership your child can attend the academy up to the last Friday prior to the 15th of the month in the last billing period. The cost of attending The Film Academy is spread over the number of months up to and including June. This includes December, even though we do not meet between mid December and mid January. This spreads the cost of providing the services to your child over a longer period thus making monthly payments more manageable.
Membership fees are £88 per month in advance, payable on the 15th of each month.
Monthly payments thereafter are taken on the 15th of each month for a minimum of 2 months, and a maximum of 9 months per annum or until cancelled by either party.
Membership fees are handled securely by GoCardless and The Film Academy Edinburgh does not have access to or hold any of your financial information. For information on GoCardless security and how they store and use your information, please visit https://gocardless.com/security/ and their Privacy notice here https://gocardless.com/legal/privacy/.
If you have two or more children enrolled and one child leaves, the Direct debit will be cancelled and a new one issued for the remaining child/children. Once issued by GoCardless it must be approved as soon as possible.
In order to ensure a place, existing students who wish to continue their membership of the Film Academy Edinburgh the following year after summer, starting in September, must pay the registration deposit using the PayPal portal on the Advance Enrolment page in the Members Area of the website, by the set cut off date (which will be advised by The Film Academy toward the end of year).
This is the only way to guarantee a place the following year. Following this date available spaces are opened up to the waiting list. The Film Academy Edinburgh accept no responsibility for any student missing the deadline.
Holiday 5-day programmes:
Booking a place for current students is made by paying the deposit. The balance of the course will be advised and must be paid in full no later than 14 days prior to the first day of the course. The students place is not guaranteed until the balance has been paid in full.
If there are any questions regarding subscriptions prior to joining, please make contact by email to firstname.lastname@example.org
You must pay the monthly membership subscription for the minimum membership period unless your membership is terminated without liability, suspended or transferred in accordance with these terms. FAE reserves the right to change the day, time and location of the sessions. Should the venue be changed and it is deemed to be restrictive to attendance the minimum notice period will be waived.
All payments/fees are administered through either Paypal (for one-off payments such as holiday camps, trips etc), or Go Cardless (membership fees), unless otherwise arranged. Weekly Academy fees are by monthly subscription in advance to reach FAE by midnight on the 15th, unless affected by weekends or bank holidays, each month. Holidays courses, typically five days in length, are paid in full no less than 14 days in advance of the course starting.
From the date the first payment is paid, deposit or subscription, you have a fourteen (14) calendar day cancellation period (“Cancellation Period”) to change your mind and cancel the Student’s place on the FAE Activity, subject to the following clause:
If the start date of an FAE Activity falls “within” the Cancellation Period, then the payment is not cancelable or refundable.
In the event that you do not make the membership fee payments when due, the right to send the child to attend FAE will be withdrawn until payment is received and brought up to date. If your account falls into arrears on more than three occasions during any one calendar year we reserve the right to terminate your membership with immediate effect.
At the end of the minimum membership period (2 months), your membership will automatically continue unless either party cancels by giving the other at least one month’s notice. This only applies to those paying monthly. Those paying in full in advance are responsible for ensuring payment for the following term/period reaches FAE under the conditions set out above.
We may terminate your membership and discontinue the child’s entitlement to attend the Academy in the event of serious or repeated breach of these Membership rules.
Times, current Term Dates, fees and all relevant course details for booked FAE Activities will be confirmed in the Acceptance Letter, which also serves as the receipt of payment.
Payment does not guarantee acceptance into The Film Academy Edinburgh. Confirmation of membership or otherwise will be sent by email once the payment and supplied information has been processed. If in the unlikely event membership is declined, a full refund will be made.
CANCELLATION OF COURSES
Minimum numbers are required for courses/classes to run. FAE reserves the right to cancel any courses or workshops that it deems are not reasonably viable, or for conditions outwith its control such as, but not limited to; adverse weather, college closures etc.
If a weekly class is cancelled for any reason other than for low numbers, a replacement class of the same duration will be organised when possible. This will be deemed and accepted by the parent/guardian as sufficient compensation for the cancelled class, irrespective of attendance.
Cancellation, by FAE, of 5-day holiday courses will not be rescheduled and will attract a full refund.
This does not apply to any course/class that has been withdrawn from a student due to breach of these Terms & Conditions.
YOUR RIGHT TO CANCEL & CANCELLATION BY THE FILM ACADEMY EDINBURGH
Where possible, in the event of the Film Academy Edinburgh having to close for any length of period due to unforeseen circumstances, The Film Academy Edinburgh will provide an alternative series of workshops, either at a different location or online for no additional fee unless costs incurred are substantially higher than running the regular Film Academy. If this arises advance notice will be given.
If any closure and/or curtailment of the normal activities of The Film Academy extends beyond one month, all direct debit subscriptions will be suspended from that day on until such time as the normal service resumes.
For any full summer school fee or weekly academy deposit paid, you have the right to cancel within fourteen (14) calendar days of making an initial payment for a full refund. Outwith this 14 day period it will be deemed your child is attending the workshop/course.
If you cancel a Student’s place on a Holiday Workshop/Camp or Course outwith this initial 14 day period, or “within” fourteen (14) calendar days of the commencement of the Holiday Workshop/Camp or Course, a 50% fee will be retained by FAE.
If you cancel a Student’s place on a Holiday Workshop/Camp or Course within seven (7) calendar days before the commencement of the Holiday Workshop/Camp or Course, the full balance of the fee paid will be nonrefundable.
Parents should satisfy themselves prior to booking that any course provided by The Film Academy Edinburgh is suitable for their child as no refund is available after commencement of any 5-day holiday camp. Withdrawing and cancelling any membership of the Weekly classes requires a minimum one month notice period.
Where a session of an FAE Activity has to be cancelled by FAE, FAE will give as much notice as possible. In the event of a last minute session cancellation, you will be notified by email, text message, a call to your mobile phone or through a designated Film Academy Edinburgh social media site. Parents must ensure that the provide The Film Academy with up-to-date contact details at all times.
HEALTH AND INJURIES
For reasons of child protection, and to ensure all students are safe and accounted for, if a student is more than 5 minutes late to their usual workshop, unless advised in advance, the parent/guardian will be contacted by phone by a representative of The Film Academy Edinburgh. All effort will be made to the limit of being able to make contact, and no liability will be taken by The Film Academy Edinburgh for the whereabouts of any child if contact is unable to be made.
If you are unsure whether a Student should participate in any activity please consult the Student’s GP before enrolling the Student on an FAE Activity.
Any medication left on the FAE premises must be clearly labelled and the Student should, unless FAE has agreed in writing otherwise, be able to administer it themselves.
Students must wear suitable footwear and clothing at all times, including any future FAE branded clothing for all Courses.
If a Student is unwell or has an accident requiring emergency treatment, the Parent will be contacted via the emergency contact details provided below or on the enrolment form. This number must always be contactable whilst the Student is attending the FAE Activity.
Parents are solely responsible for ensuring that the emergency contact details on FAE’s records are up to date.
Students are obliged to take care of their own belongings. FAE can accept no liability for lost or damaged belongings.
You acknowledge that the maximum aggregate liability of FAE to a Student or Parent under these Terms & Conditions shall not exceed the FAE Activity fee to which a claim relates.
The liability of FAE and that of its staff is restricted to class time only and then only to gross negligence.
FAE may, at its own discretion, refuse a Student entry to an FAE Activity or session if it is felt that the Student’s behaviour is unacceptable.
FAE reserves the right to make changes to the timetable and to the teaching staff from the advertised programme in the event of illness or other circumstances beyond our control.
FAE operates a maximum class size in order to provide the best possible experience. If FAE is unable to accept the Student due to capacity reasons, the Student may, at the Parent’s discretion, be placed on a reserve list. This should be done by applying in writing to the Principal.
In order to avoid disturbing classes, you and your child are requested to arrive in good time. Entrance to classes may be barred to anyone arriving more than 15 minutes late.
We reserve the right to use any individual or group photographs or movie shots of your child for press or promotional purposes. Where reasonably possible we will ask you to sign a use of image rights form to consent to this usage.
Bullying, harassment, abuse or other inappropriate behaviour by you, your child or guests is strictly forbidden and will result in expulsion and such other legal remedies as may be available.
To the extent permitted by law, our liability to you, save in respect of death or personal injury caused by our negligence shall be limited to the total amount you have paid for your membership.
You and your child must treat all FAE members, children, staff and teachers with respect and consideration. FAE has a zero tolerance attitude to rude, offensive or aggressive remarks and behaviour in any way. You must make yourself and your child aware of the health and safety rules of the venue and comply with the recommendations at all times.
Smoking and the bringing or consumption of alcohol and the use or being under the influence of illegal substances is not permitted anywhere in our Academies.
This agreement is governed by the laws of Scotland.